Last Updated 2011-06-21
Together, the Graduate Student Handbook
and your graduate program handbook should serve as your main guide throughout your graduate career. The Graduate Student Handbook includes university information, policies, requirements and guidance for all graduate students. Your program handbook describes the details about graduate study and requirements in your specific program. While both of these handbooks are wonderful resources, know that you are always welcome to talk with faculty and staff in your program and in the Graduate College.
The central activities and missions of a university rest upon the fundamental assumption that all members of the university community conduct themselves in accordance with a strict adherence to academic and scholarly integrity. As a graduate student and member of the university community, you are expected to display the highest standards of academic and personal integrity.
Here are some resources to help you better understand your responsibilities:
CurriculumThe Master of Science in Biology program offers a thesis and nonthesis option for students. The thesis option requires a minimum of 30 credit hours, 15 of which must be at the 6000 level. Students choosing the thesis option must receive a commitment from a faculty adviser for admission into the program. The nonthesis option requires a minimum of 40 credit hours, 20 of which must be at the 6000 level. Students interested in the nonthesis option should contact the program graduate coordinator before applying. Both options must contain a minimum of 24 credit hours of formal course work excluding research.
Most graduate courses require reading and critical analysis of the primary literature in biology, and students are required to make presentations of their analysis or present proposals outlining a series of integrated experiments that would further knowledge in the field. Thesis students work with a faculty adviser and advisory committee members throughout the planning and conduct of their research. They submit a thesis proposal to the committee for approval prior to conducting the research and present a thesis defense and examination upon completion of that work. All nonthesis students are required to take a research report course (BSC 6909), where they are paired with individual faculty and organize and summarize knowledge in a research report.
Required Courses—7 Credit Hours
- BSC 6935 Seminar in Biology (2 credit hours; 1 credit hour each of two semesters)
- PCB 6095 Professional Development in Biology I (1 credit hour)
- PCB 6096 Professional Development in Biology II (1 credit hour)
- PCB 6466 Methods in Experimental Ecology (3 credit hours)
Thesis Option—23 Credit Hours
- BSC 6971 Thesis (a minimum of 6 credit hours)
- Electives (17 credit hours), selected with the faculty adviser and advisory committee and approved by the program graduate coordinator
A thesis proposal defense is required. The purpose of the proposal defense is to present the planned research and its foundations as a seminar to an interested audience of peers and the advisory committee. The proposal should be distributed to advisory committee members two weeks in advance of the defense, and the defense should be advertised (contact the graduate program administrator two weeks in advance). Public attendees typically have an opportunity to ask questions and comment following the seminar, after which the committee meets with the student to further discuss the proposal. The advisory committee must then vote to accept or reject the proposal. The thesis proposal defense must be passed a minimum of one semester preceding the oral thesis defense (i.e., the proposal defense and thesis defense cannot occur in the same semester). When the research is completed, the final oral thesis defense is conducted similar to the proposal defense.
Nonthesis Option—33 Credit Hours
In addition to the 7 credit hours of required courses listed above, nonthesis students must complete 12 credit hours of restricted electives, 19 credit hours of unrestricted electives, and a research report. Students interested in the nonthesis option should contact the program graduate coordinator before applying.
Restricted Electives—12 Credit Hours
Students take 12 credit hours of courses in at least three of the five areas below.
- Evolutionary Biology
- Cell and Developmental Biology
Unrestricted Electives—19 Credit Hours
Students take 19 credit hours of unrestricted electives that must be approved by the program graduate coordinator.
Research Report—2 Credit Hours
- BSC 6909 Research Report (2 credit hours)
Nonthesis students must take the comprehensive exam no later than the semester preceding that of graduation. If a student fails the comprehensive examination, a minimum of four weeks must elapse before reexamination. The comprehensive exam may be taken a maximum of two times.
Timeline for Completion
Degree Plan of Study
Students will finalize their plan of study with their advisory committee by the completion of 9 credit hours in the program. The plan of study will follow the GPS audit available to students through the MyUCF portal. Once your Plan of Study has been signed by all of your thesis committee members, it moves on for additional approvals by Graduate Program Coordinator and the College of Graduate Studies. The approved Plan of Study is essentially a contract between you and the Department and can only be modified by mutual agreement, followed by the filing of revised forms. The plan of study cannot be altered solely due to poor academic performance of the student.
All students must meet at least annually with their committees to assess progress toward graduation. More frequent meetings are encouraged. An annual report, assessing progress and activities for the academic year, must be on file with the Program Coordinator for each student by the end of the summer semester, using the “Annual Progress Evaluation Form”.
MS students have a maximum of five years to complete the program. At least 21 credit hours must be taken at UCF.
Transfer of Credits
Undergraduate coursework is allowed in a master’s program, but only if the Plan of Study meets the following requirements.
- The Plan of Study includes at least 30 credit hours of 5000-level courses or higher, which must be taken as part of an approved graduate Plan of Study. No more than 6 hours of Directed Research/Independent Studies will be permitted.
- At least half of the Plan of Study is at the 6000 level.
- Courses transferred into the Plan of Study include graduate-level courses with a grade of "B-" or higher. No undergraduate courses may be transferred. For the definition of transfer courses, see the Master’s Program Policies section in the Graduate Catalog.
- For the thesis option, at least 24 semester hours of course work earned is exclusive of thesis.
- The total hours required for the degree program is more than 30 hours. Master’s degree programs that require only 30 hours can not have undergraduate courses in the Plan of Study.
- The undergraduate course was taken while in the graduate degree program. Important!
- Undergraduate courses taken prior to admission into the master’s degree that you are currently pursuing cannot apply toward the degree.
Example: A 36 hour Plan of Study can consist of the following: 18 hours of 6000-level courses, 12 hours of 5000-level courses, and 6 hours of undergraduate courses taken while in the master’s program. Eighteen hours of 6000-level and 12 hours of 5000-level equals 30. This meets the 30 hrs at 5000 or higher requirement and the 18 hours meets the 50% of POS at 6000 level requirement. However, these 6 hours of undergraduate courses could not apply if they were taken prior to admission to the master’s program because they would be considered transfer courses and undergraduate courses can not transfer into a master’s program.
Important! In order to understand the 4000 level policy and apply it, you must know the definition of transfer courses.
Master's transfer credits typically consist of hours completed at an accredited institution (including UCF) BEFORE a student is given graduate status in his/her master's program at UCF.
Only graduate-level or higher courses may be accepted as transfer credits. Similarly, only courses with a grade of "B-" or higher may be transferred into a plan of study. Except as noted in the bullets below, no more than a combined total of nine semester hours of credits may generally be transferred into a master's plan of study. For policy details see:
www.graduatecatalog.ucf.edu/content/Policies/Masters.cfm > Course Requirements > Transfer of Credit
- Graduate programs are permitted to accept up to nine hours of graduate course work taken at UCF while an undergraduate student was enrolled in an undergraduate plan of study.
- Up to nine semester hours of graduate course work, but no undergraduate course work, may be transferred into a graduate program from other regionally accredited institutions.
- No more than nine semester hours of graduate credit may be transferred into the graduate program from UCF post-baccalaureate work (5000 level or higher of graduate courses taken while in non-degree status). Similarly, no more than nine semester hours of graduate course work may be transferred into the graduate program from courses taken as part of another graduate degree earned at UCF. For those students who may have completed graduate-level courses taken while in graduate status in another major at UCF where a degree was not earned, up to 9 hours of graduate course work may be credited toward a new degree program with the consent of the new program.
Students who wish to take graduate course work elsewhere while enrolled as a student at UCF must apply and be accepted as a “Traveling Scholar”. Graduate credits earned as a Traveling Scholar are considered "resident" credits that are earned at UCF and are applicable to the plan of study without being subject to the nine-hour limit.
The decision as to which courses transfer is made by the Departmental Graduate Committee upon a petition from you. The Plan of Study must be approved by you, your Graduate Advisor, your Advisory Committee, the Graduate Program Coordinator, and the College of Graduate Studies.
Sample Plan of Study for the MS Thesis Track
- PCB 6095 Prof. Dev. I (1 hour)
- BSC 6XXX Biology Seminar (1 hour)
- Elective Course (3 hours)
- Elective Course (4 hours)
- Form Advisory Committee
- PCB 6096 Prof. Dev. II (1 hour)
- BSC 6XXX Biology Seminar (1 hour)
- STA 5175 Biometry (3 hours)*
- Elective courses (4 hours)
- File Plan of Study
- BSC 6908 Independent Study
- Thesis Proposal Defense
|Semester Total: 9 credit hours||Semester Total: 9 credit hours||Semester Total: 6 credit hours|
- Elective Courses (6 hours)
- BSC 6908 Independent Study (3 hours)
- BSC 6971 Thesis (3 hours)
- BSC 6971 Thesis (3 hours)
- Thesis Defense
|Semester Total: 9 credit hours||Semester Total: 3 credit hours||Semester Total: 3 credit hours|* Note: If a student is deemed to have adequate training in statistics for STA 5175, it could be replaced with STA 5206. Alternatively, the requirement could be waived or a more advanced statistics course substituted.
** Note: If a student is on payroll and they have not passed their proposal defense they must be enrolled for 9 hours fall/spring or 6 hours in the summer. Students must be enrolled the semester they are intending to graduate. If a student is on a graduate teaching assistantship beyond four semesters, there must be a petition filed with the graduate committee.
Sample Plan of Study for the MS Non-thesis Track *
- Group A Elective (3 - 4 hours)
- BSC 6XXX Biology Seminar (1 hour)
- PCB 6095 Prof. Dev. I (1 hour)
- Group C Elective (optional) (3 hours)
- Plan of Study Filed
- Group A Requirement (3 - 4 hours)
- Group C Elective (3 - 4 hours)
- BSC 6XXX Biology Seminar (1 hour)
- PCB 6096 Prof. Dev. II (1 hour)
- Group C Elective (optional) (3 hours)
- Group C Elective (optional) (3 - 4 hours)
|Semester Total: 8 - 9 credit hours||Semester Total: 11 - 13 credit hours||Semester Total: 3 - 4 credit hours|
- Group A Requirement (3 - 4 hours)
- Group C Elective (3 - 4 hours)
- Group C Elective (3 - 4 hours)
- Oral Comprehensive Exam
- Group C Elective (3 - 4 hours)
- Group C Elective (3 - 4 hours)
- BSC 6909 Research Report (2 hours)
- Research Report Filed
|Semester Total: 9 -12 hours||Semester Total: 8 -10 hours|
* Note: Non-thesis students are not eligible for tuition support through graduate employment unless given an exception from the Biology Graduate Committee.
Non-thesis Track Advising and Mentoring
For students entering the non-thesis degree program, the Graduate Program Coordinator becomes your Academic Advisor and two other Advisory Committee members are selected from the Biology Graduate faculty primarily for their role in the Oral Comprehensive Exam. All Degree Requirements apply with the exceptions that non-thesis students write a Research Report in place of a thesis and non-thesis students take an Oral Comprehensive Examination in place of the Thesis Proposal Defense. This oral comprehensive examination is based on courses taken and your knowledge of general biology.
Oral Comprehensive Exam
An oral comprehensive examination is required of all students in the Non-thesis Track. If a student fails the comprehensive examination, a minimum of four weeks must pass before reexamination. The comprehensive exam may be taken a maximum of two times. Students preparing for the comprehensive exam should consult with each committee member about the general areas of Biology that will be stressed on the examination. Students should schedule their examination at least two weeks ahead of time with the Graduate Program Administrator to ensure room scheduling and filing of appropriate paperwork.
University Thesis Requirements
A thesis is optional for this program; the following information is intended for those choosing to complete a thesis.
The College of Graduate Studies Thesis and Dissertation page contains information on the university’s requirements for thesis formatting, format review, defenses, final submission, and more. A step-by-step completion guide is also available at Completing Your Thesis or Dissertation.
All university deadlines are listed in the Academic Calendar. Your program or college may have other earlier deadlines; please check with your program and college staff for additional deadlines.
The following requirements must be met by thesis students in their final term:
- Submit a properly formatted file for initial format review by the format review deadline
- Submit the Thesis and Dissertation Release Option form well before the defense
- Defend by the defense deadline
- Receive format approval (if not granted upon initial review)
- Submit signed approval form by final submission deadline
- Submit final thesis document by final submission deadline
Students must format their thesis according to the standards outlined at Formatting the ETD. Formatting questions or issues can be submitted to the Format Help page in the Thesis and Dissertation Services site. Format reviews and final submission must be completed in the Thesis and Dissertation Services site. The Thesis Approval Form is also available in the Thesis and Dissertation Services site.
The College of Graduate Studies offers several thesis and dissertation Workshops each term. Students are highly encouraged to attend these workshops early in the thesis process to fully understand the above policies and procedures.
The College of Graduate Studies thesis and dissertation office is best reached by email at email@example.com.
MS Thesis Track
Thesis Track Advising and MentoringPrior to admission as a thesis-track student, you and your advisor agreed that you would work together on issues related to research, funding, professional guidance, and other areas of academic and professional interest. In other words, you have agreed to work together closely for several years. Your advisor did not consider this commitment lightly and nor should you. However, graduate students and initial advisors sometimes part ways: if you should decide it is best to do so, you should first talk about it with your advisor. This change can occur amicably, especially if done early (especially before the thesis proposal stage).
Prior to admission as a thesis-track student, you and your advisor agreed that you would work together on issues related to research, funding, professional guidance, and other areas of academic and professional interest. In other words, you have agreed to work together closely for several years. Your advisor did not consider this commitment lightly and nor should you. However, graduate students and initial advisors sometimes part ways: if you should decide it is best to do so, you should first talk about it with your advisor. This change can occur amicably, especially if done early (especially before the thesis proposal stage).
Let's assume you and your advisor develop an idea for your thesis as a result of regular conversations and your literature research. You will need to form an advisory committee (in your first semester) as you develop your research ideas. Talk with your advisor about potential faculty to serve on this committee. Having selected candidates, schedule a time to talk with each of them to explain what your thesis topic will be and to ask if they will serve on your advisory committee. Below are the rules about that committee, including its structure and responsibilities.
Masters Thesis Advisory Committee
Your Graduate Advisor or Chair (or at minimum a Co-Chair) must be a member of the Department of Biology in a tenure-earning position. For example, if your advisor is an Emeritus faculty member, you will also need a co-Chair currently active in the Department. A Graduate Advisory Committee must be formed before 9 credit hours of graduate work have been completed (i.e., by the end of the first or second semester, depending upon your course load), but it is advantageous for you to appoint this committee sooner so they can be involved in creating your Plan of Study. The Advisory Committee is selected by mutual agreement between you, your Graduate Advisor, and respective faculty members. The Committee should include faculty who can contribute advice and give direction to your research project. You must take the initiative in contacting potential committee members. The Plan of Study (POS), which is determined by the Graduate Advisor and the Advisory Committee and approved by the Graduate Program Coordinator and College, must be in place prior to the second term of full-time enrollment or by completion of the 9th hour in the program. See the section in the catalog pertaining to this policy at:www.graduatecatalog.ucf.edu/
Your Graduate Advisor serves as the Chair of your Advisory Committee. Your Advisory Committee must consist of at least the Chair plus two faculty members (including courtesy appointments), and at least two of the total membership must be from the Department of Biology. You may have more than three committee members, although it can be cumbersome to have too many (scheduling meetings, for example). Faculty members in departments outside Biology or qualified individuals from other institutions or from the community may be members of the Committee. Curriculum Vitae of potential off-campus committee members are reviewed by the Biology Graduate Committee for suitability, and your Advisory Committee members must be approved by the Graduate Program Coordinator (see the Thesis Committee Approval Form). Accepted individuals are given courtesy appointments for the duration of their service to the Department.
Thesis Proposal Defense
A thesis proposal defense is required of all students in the Thesis Track. The purpose of the proposal defense is to publicly present the planned research and its foundations as a seminar to an interested audience of one's peers and the student’s Advisory Committee. The proposal should be distributed to Advisory Committee members two weeks in advance of the defense, and the proposal defense should be advertised (contact the Graduate Program Assistant two weeks in advance). Typically, public attendees will have an opportunity to ask questions and comment following the seminar, after which the committee meets in closed session with the student to further defend the proposal. The Advisory Committee must then vote to accept or reject the proposal. The Thesis Proposal Defense must be passed a minimum of one semester preceding the Oral Thesis Defense (i.e., the Proposal Defense and Thesis Defense cannot occur in the same semester).
Oral Thesis Defense
In addition to the Thesis Proposal Defense, an Oral Thesis Defense is required for students in the Thesis Track. The Thesis Proposal Defense must be passed a minimum of one semester preceding the Oral Thesis Defense. Students, faculty, staff, and other interested parties are strongly encouraged to attend thesis final defense sessions. Notices providing date, time, and location of such meetings must be distributed to all academic departments and this must be arranged through the Graduate Program Assistant at least 2 weeks prior to the defense date. The Oral Thesis Defense will consist of a 30-40 minute public presentation of the thesis, emphasizing results and conclusions followed by a period where visitors may ask questions. At the conclusion of the public question period, the committee Chair will ask the visitors to excuse themselves and the advisory committee will then examine the candidate privately and deliberate on the merits of the body of work. Thesis defenses will be approved by a majority vote of the Thesis Advisory Committee. Thesis committee members who do not approve of the thesis may choose not to sign the thesis approval sheet. Further approval is required from the Dean or Dean designee and the UCF College of Graduate Studies before final acceptance of the thesis in fulfilling degree requirements.
The Department of Biology requires a thesis proposal be on file with the Graduate Program Administrator from all MS thesis option students by the end of the second academic semester, summer excluded. Failure to comply may result in the loss of teaching assistantship and any accompanying tuition waiver. Also, if the project involves research on vertebrates, an official Institutional Animal Care and Use Committee (IACUC) protocol must be approved prior to any research commencing and be on file with the Graduate Program Administrator. If the project involves human subjects, approval must be received from the Institutional Review Board (IRB).
Thesis (BSC 6971) Registration Requirement
Students taking the Thesis Option, after completion of regular course work, are required to enroll in three credit hours of BSC 6971 every semester, including summer, for the duration of the MS program. Non-compliance with this rule may result in a graduate student being reverted to post-baccalaureate status.
The thesis can either be in the “traditional” format or in a format appropriate for publication.
The Thesis and Dissertation Manual provides specific guidelines for preparing, formatting and submitting your thesis. It is the student's and their advisor’s responsibility to make certain that the document is scientifically defensible and uses proper grammar and scientific style. The major role of the student's advisory committee is to offer guidance on study design and interpretation of results. It is not the committee's responsibility to edit careless writing. Committee members have the right to reject documents that fail to meet these guidelines.
A “polished” draft must be delivered to the advisory committee for review after the student and major advisor have agreed upon editorial changes; this should occur well before the anticipated date of the final defense. Ideally, committee members should be given at least 2 weeks to review the draft before the student attempts to schedule the final defense. The final defense is to be scheduled only after the advisory committee agrees that the thesis is ready for defense. Committee members should return the corrected thesis to the student two weeks after receipt and the student should check with committee members to ensure they have the time to review the document. If the student delivers the final draft to the committee one month prior to the proposed defense date, that would allow two weeks before the scheduled defense date for the student to make recommended changes. Students should schedule their defense at least two weeks ahead of time with the Graduate Program Administrator to ensure room scheduling, filing of appropriate paperwork, and advertising the defense time/date.
Review for Original Work
The university requires all students submitting a thesis as part of their graduate degree requirements to first submit their electronic documents through iThenticate.com for advisement purposes and for review of originality. The thesis chair is responsible for scheduling this submission to iThenticate.com and for reviewing the results from iThenticate.com with the student’s advisory committee. The advisory committee uses the results appropriately to assist the student in the preparation of their thesis or dissertation. Before the student may be approved for final submission to the university, the thesis chair must indicate completion of the iThenticate.com requirement by signing the Thesis Approval form.
While UCF respects the wishes of students who would like to publish their work and/or apply for patents, it is essential for scholarly research conducted at a university to be available for dissemination. While several options are available for the release of an ETD, it is the goal of the university that all thesis be available through the UCF Libraries catalog. Upon uploading the final ETD to the UCF Libraries ETD website, students, in some cases with their advisers, must choose one of the options for the availability of their ETD through UCF.
- For those with no patent or copyright concerns:
- Immediate worldwide dissemination with no restrictions.
- For those who have patent issues, dissemination options must be discussed and agreed to with your adviser. Choices are:
- Pending dissemination of the entire work for six months for patent or other proprietary issues, with an additional six months extension available. Once the patent and proprietary issues are resolved, then immediate worldwide dissemination with no restrictions.
- Pending dissemination of the entire work for six months for patent or other proprietary issues, with an additional six months extension available. Once the patent and proprietary issues are resolved, choosing this option allows the student to make the thesis available to the university community for a period of 1, 3 or 5 years, and then for it to be distributed via the Web beyond that time.
- For those who have copyright concerns, dissemination options are a student decision within the guidelines of individual departments that may have requirements for dissemination. If a department has no guidelines for dissemination, then students are free to choose one of the options below. In general, those in the sciences and engineering will choose one year while students in the arts and humanities may choose longer. Choosing this option allows the student to make the thesis available to the university community for a period of 1, 3 or 5 years, and then for it to be distributed via the Web beyond that time.
MS Thesis Track Publications
Candidates for the Biology MS degree, thesis track, are expected to produce a body of work that could lead to at least one publication in a peer-reviewed journal and they are strongly encouraged to submit a manuscript prior to graduation or very soon thereafter.
For a list of research areas in the Biology discipline, including a faculty listing, visit the Research Focal Areas webpage on the College of Sciences Homepage. Also, visit the UCF Biology Facilities webpage for a listing of research facilities available to graduate Studies in the Biology program.
If the student chooses to conduct research that involves human subjects (i.e. surveys, interviews, etc.), he or she must gain Institutional Review Board (IRB) approval prior to beginning the study. For access to the IRB submission form and sample consent forms, please visit the Office of Research website: www.research.ucf.edu > Compliance > UCF IRB Webpage > UCFIRB Principal Investigator’s Manual. An approved copy of this protocol must be on file with the Program Graduate Coordinator.
If the student chooses to conduct research that involves animal subjects, he or she must gain Institutional Animal Care and Use Committee (IACUC) approval prior to beginning the study.
For access to the IACUC submission forms, please visit the Office or Research website: www.research.ucf.edu > Compliance > UCF IACUC Webpage > Animal Use Approval Form. Note there are different forms for captive animals and wildlife studies. An approved copy of this protocol must be on file with the Graduate Program Administrator.
Ethics in Research
Researchers in every discipline have a responsibility for ethical awareness as the status of the profession rests with each individual researcher. The ethical collection and use of information includes, but is by no means limited to, the following: confidentiality, accuracy, relevance, self-responsibility, honesty, and awareness of conflict of interest. The University of Arizona’s Code of Research Ethics provides our students with guidelines for responsible practice in research. This code of ethics can be found here: orcr.arizona.edu/. Students guilty of academic dishonesty or improper ethical behavior will be dismissed from the program.
Patent and Invention Policy
UCF has three fundamental responsibilities with regard to graduate student research. They are to:
(1) support an academic environment that stimulates the spirit of inquiry, (2) develop the intellectual property stemming from research, and to
(3) disseminate the intellectual property to the general public. UCF owns the intellectual property developed using university resources. The graduate student, as inventor, will, according to this policy, share in the proceeds of the invention. The full policy is available online from the Graduate Catalog: www.graduatecatalog.ucf.edu > Policies > General Policies > Patent and Invention Policy
The Thesis and Dissertation site provides the ultimate guidelines for preparing, formatting and submitting your thesis (www.students.graduate.ucf.edu/ETD).
The Department of Environmental Health and Safety is in charge of holding classes and workshops detailing proper laboratory procedures at the university. All graduate teaching assistants and research assistants are required to take their course on laboratory and chemical safety. Registration for the courses is done online (www.ehs.ucf.edu). All students are expected to exhibit behavior consummate to a professional setting in all campus laboratories.
Hiring on Graduate Lines
Contingent on available departmental funding and tuition
waivers, in-program MS students can expect up to 4 semesters of academic year
GTA support with a tuition waiver. Non-thesis track students are not guaranteed
GTA support. This support will be maintained as long as adequate progress is
made toward completion of their degree (including timely formation of advisory
committee, filing of POS, and defense of proposal) and performance assessments
of teaching remain positive. Extensions to these time limits can be made, by
majority vote of the Graduate Committee, if the student’s graduate advisor and
advisory committee feel that adequate progress is being made to graduation.
Requests for such extensions for the subsequent academic year may be requested
by petition, signed by a majority of the Advisory Committee members, and
submitted to the Graduate Coordinator by January 30.
Research Assistant (GRA) positions, and their associated tuition waivers, are
funded off a faculty member’s grant account. Students must be enrolled full
time in order to receive a tuition waiver (9 hours fall/spring, 6 hours in the
summer; 3 hours after the student passes candidacy).
payroll schedule may be found both on the BGSA website and also the graduate
section of the biology webpage. Time sheets are due the Wednesday prior the
Friday the student will be paid. Failure to turn timesheets in on the correct
day will delay payment to the student.
Students must enroll as soon
as possible to assure that tuition waivers and contracts are processed in a
timely manner. Failure to be registered full time will result in the tuition
waiver being revoked from the student (9 hours fall and spring, 6 summer; after
candidacy 3 hours each semester). Emails will be sent informing students when
contracts need to be signed to ensure correct processing. If the student does
not sign and turn in their contract by the specified deadline, payment will
likely be delayed. Contracts must be approved at three levels before the
student will be granted payment.
Assistantships and Tuition
For complete information about university assistantship and
tuition waivers, please see the UCF Graduate Catalogue: www.graduatecatalog.ucf.edu >
Students are offered GTA and GRA positions
through their academic advisor. Students in their first and second years are
typically offered GTA positions then offered GRA positions to complete their
thesis work if additional years are required. Students who are offered
Presidential, Provost and Trustees Fellowship recipients are eligible to
receive GTA or GRA awards to supplement their funding. While all students will
be considered for these awards when they apply to the MS program, applicant
evaluations are generally made in January.
To be employed and to
maintain employment in a graduate position, the student must be:
good academic standing
- Enrolled full time
To be awarded
and continue receipt of a tuition waiver, the student must be:
good academic standing
- Enrolled full time
- Employed on a
graduate line (GTA, GRA), receiving a University fellowship, or (if employed
off-campus) employed where payroll is processed through the College of Graduate
GTA Training Requirements
Graduate students may
be appointed as graduate teaching assistants (GTAs) to carry out
responsibilities as classroom teachers (instructors of record), co-teachers or
classroom assistants, graders, lab assistants, or other roles directly related
to classroom instruction. Mandatory training requirements must be met for a
student to be hired in the position of Graduate Teaching Associate, Assistant
or Grader. The training, offered by UCF’s Faculty Center for Teaching and
Learning, covers course design, learning theories, ethics, and other topics
relevant to preparing GTAs for their responsibilities. See www.students.graduate.ucf.edu >
Student Finances > GTA Information for training requirements and
Students who are non-native speakers of
English and do not have a degree from a U.S. institution must pass the SPEAK
test before they will be permitted to teach as Graduate Teaching Associates
(position code 9183) or Graduate Teaching Assistants (position code 9184). The
SPEAK test is not required for students who will be appointed as a Graduate
Teaching Grader (position code 9187). Additional information including how to
register for the test can be accessed through the GTA Information section of
the College of Graduate Studies student website.
At the completion of each semester in which a student is
employed as a GTA, the student’s performance will be evaluated by the faculty
course instructor. These assessments will be used to review strengths and
weaknesses in the student’s performance in preparation for future
Several types of employment
are available to international students, including on-campus employment. For
more information about the types of employment available to international
students, and the requirements and restrictions based on visa-type, please see
the International Services Center’s website: www.intl.ucf.edu > Current
Students > Employment
Graduate Teaching Assistant Lines
Graduate Teaching Assistants and Graduate Teaching Associates are required to
attend the UCF Graduate Teaching Workshop held yearly, before teaching classes
at the university. These workshops are presented by the Faculty Center For
Teaching and Learning (FCTL). Graduate students with access to student records
must maintain the confidentiality of all student records and information. Any
violation of this will result in immediate dismissal from the program.
a) Graduate Teaching Assistant - 9184 (Teaching Assistant)
Graduate Teaching Assistant (GTA): Graduate Teaching Assistants are
students who have completed less than 18 hours of course work in the discipline
or who are assigned to assist a faculty member with teaching-related duties. In
order to qualify for employment in this job code, students must have completed
the Graduate Teaching Workshop given by the Faculty Center for Teaching and
Learning (FCTL). In addition, International students may only be hired as a
Graduate Teaching Assistant after obtaining a score of at least 50 on the SPEAK
exam. Because of their level, these students may be paid at a lower rate than
Graduate Teaching Associates; however, this is not a requirement of the job
code. These students are typically paid from E&G funds and hired on a
salaried, contractual basis.
Graduate students employed as Graduate
Teaching Assistants (9184) must not be assigned as an instructor of record or
to teach independently. Students employed as an instructor of record must have
at least 18 hours of course work in the major and must be hired in the Graduate
Teaching Associate (9183) job code. They should receive a letter, with a copy
of their official file, signed by the department chair indicating their
eligibility to teach based on this rule.
b) Graduate Teaching
Assistant - 9187 (Grader)
Graduate Teaching Assistant - Graders are
masters or doctoral students who are assigned to assist a faculty member with
grading and other teaching-related duties that require no contact with
students. These students may not have instructional responsibilities. In order
to qualify for employment in this job code, students must have completed the
Graduate Teaching Training given by the Faculty Center for Teaching and
Learning (FCTL). International students may be assigned to this job code
without taking the SPEAK test. Because of their level, these students may be
paid at a lower rate than Graduate Teaching Associates; however, this is not a
requirement of the job code. These students are typically paid from E&G
funds and hired on a salaried contractual basis.
Graduate Research Assistant - 9182
Research Assistant (GRA): Graduate Research Assistants are MS students who are
assigned research duties. These students are typically paid from C&G funds
and hired on a salaried, contractual basis.
Lines (no tuition waiver)
a) Graduate Assistant - 9185 (no
Students hired on this job code may be assigned general duties
related to research, clerical, or other employment activities. These students
are paid on an hourly basis. These students may be paid from E&G or C&G
b) Graduate Assistant - 9186 (contract)
on this job code may be assigned general duties related to research, clerical,
or other typical employment activities. These students are paid on a salaried,
contractual basis. These students may be paid from C&G or E&G
Health and Housing Services
The College of Graduate Studies will be providing health
insurance coverage for all university fellows and graduate assistants with
appointments totaling 20 hours per week. Students with qualifying
assistantships and fellowships in the fall term will receive fall coverage,
running from August 15 through December 31. Students with qualifying
assistantships and fellowships in the spring term will receive coverage for the
remainder of the year, running from January 1 through August 14. Students can
enroll their spouse and/or children in UnitedHealthcare insurance as dependents
on the Gallagher Student Health and Special Risk website for an additional
charge. More information can be found at funding.graduate.ucf.edu/health_insurance/.
Students who are not receiving health insurance as part of a qualifying
graduate assistantship or university fellowship may purchase voluntary coverage
with UnitedHealthcare through the Gallagher
Student Health and Special Risk website.
Your personal health
and well being are critical elements of academic success. The Student
Health Center is a wonderful resource for students, but students must be
prepared to pay for some services. Student health insurance can help with some
of the costs of services incurred at health care providers.
students should be covered by a good health insurance plan. The state of
Florida requires international students to have health insurance coverage. Some
students have health insurance from their employers; those who do not have
health insurance should consider purchasing a plan.
The university offers
a health insurance plan and there are independent companies that offer student
UCF Biology Graduate
Student Research Enhancement Awards
The Biology Graduate Committee will
consider proposals to fund graduate student research following the guidelines
listed below. The maximum Graduate Student Research Enhancement Award per
student will be $1,000. Absolute number of awards offered in a given year will
vary as a function of Departmental budgetary constraints. Only one award per
student is permitted and monies must be spent by the end of the spring
semester. At the time of application, the candidate must have passed their
Proposal Defense exam, and their proposal and plan of study must be on file
with the Graduate Program Administrator. Also, if the project involves research
on vertebrates, an official IACUC protocol must already be submitted to or
approved by the UCF IACUC committee (see below for details). By submitting a
proposal, you agree to include the following statement in all theses,
publications, reports and presentations supported by a GSREA:
project was supported, in part, by a Graduate Research Enhancement Award from
the UCF Department of Biology.”
Funds will be granted to support
research expenses only, including supplies and travel in direct support of
research efforts. Travel to scientific meetings to present research results are
not eligible for GREA funds. The purchase of equipment, whose total cost
exceeds $1,000, is possible if the source of funds to cover the remaining costs
is stated. If it will come from a funded project, the budget page of the
previously awarded proposal must be submitted. Please do not list yourself as a
source of funds for the remaining equipment costs. All unexpended supplies and
equipment purchased with UCF Biology GREA funds will become the property of the
Department of Biology when the student completes his or her research. Grants to
supplement travel costs to meetings are also occasionally available from UCF
Graduate Studies and the Student Government Association.
Environmental Protection Agency, National Center for Environmental
EPA Science To Achieve Results (STAR) Fellowships For Graduate
program requirements Synopsis of Program
The U.S. Environmental
Protection Agency (EPA), as part of its Science to Achieve Results (STAR)
program, is offering Graduate Fellowships for masters and doctoral level
students in environmental fields of study. The deadline for receipt of
pre-applications is generally in mid October. Master's level students may
receive support for a maximum of two years. Doctoral students may be supported
for a maximum of three years, usable over a period of four years. The
fellowship program provides up to $37,000 per year of support per
Anticipated Type of Award:
Estimated Number of Awards: Approximately 100 awards
Anticipated Funding Amount: Approximately $9.8 million for all awards
Potential Funding per Fellowship: $37,000 per year per fellowship. Master's
level students may receive support for a maximum of two years. Doctoral
students may be supported for a maximum of three years, usable over a period of
Eligibility Information: Applicants must attend a fully
accredited U.S. college or university (located in the U.S. or its territories).
Applicants must also be citizens of the United States or its territories or
possessions, or be lawfully admitted to the United States for permanent
Resident aliens must include their green card number in their
pre-application (you must have your green card at the time of application to be
eligible for this Fellowship opportunity). EPA may verify this number with the
U.S. Citizenship and Immigration Service of the Department of Homeland
Pre-Application Materials: You may submit either a paper
pre-application or an electronic pre-application but not both for this
announcement. The necessary forms for submitting a STAR paper pre-application
will be found on the NCER web site, www.epa.gov/ncer/rfa/forms.
To apply electronically, you must use the pre-application package
available at http://www.grants.gov/
(see "Submission Instructions for Electronic Pre- Applications"). See Section IV
for further information on application submission procedures.
Contacts: Further information, if needed, may be obtained from the EPA/NCER
resources listed below. To obtain information most quickly, consult the
“Guidance & FAQs.” If your question is not covered, then call the toll-free
telephone number or send a query through the web-based query form. You will
receive a personal response through a return telephone call or email.
Information regarding this RFA obtained from sources other than those indicated
below may not be accurate.
Guidance and FAQs: www.epa.gov/ncer/guidance/faqs.html
Toll-free telephone number: 1-800-490-9194
Department of Homeland Security (DHS). www.orau.gov/dhsed
Qualified students are
encouraged to apply for scholarships and fellowships in the following programs:
physical, biological, social, and behavioral sciences, engineering,
mathematics, and computer science.
Award: Stipend for graduate
students, including tuition allowances (check website for details)
National Academies - Fellowship Opportunities
Phone: (202) 334-2872
The Fellowship Office of Policy and
Global Affairs administers predoctoral, dissertation, and postdoctoral
fellowship programs in research-based fields of study. The office currently
administers the following programs: Ford Foundation Diversity Fellowships for
Achieving Excellence in College and University Teaching, the Resident Research
Associateship Programs, the U.S. Department of Housing and Urban Development
(HUD) Urban Scholars Postdoctoral Fellowships, the U.S. Department of State
Jefferson Science Fellows Program, and the Vietnam Education Foundation
Ford Fellowship: This fellowship opportunity for
minorities offers predoctoral, doctoral, and postdoctoral fellowships to
increase the presence of underrepresented minorities on the nation's college
and university faculties, to enhance diversity on campuses, and to address the
persisting effects of past discrimination. Applicant must be a U.S. citizen.
Those minorities included are: Native American Indian, Mexican
American/Chicana/Chicano, Alaska Native (Eskimo or Aleut), Native Pacific
Islander (Polynesian or Micronesian), Black/African American or Puerto
Award: $16,000 to $34,000 depending on the award plus tuition,
travel, or other expenses.
Smithsonian Institution Fellowship
Graduate Student Fellowships: These fellowships allow students to
conduct research for ten-week periods in association with Smithsonian research
staff members. Applicants must be formally enrolled in a graduate plan of
study, must have completed at least one semester, and must not yet have been
advanced to candidacy in a doctoral program.
Students - $4,500
Deadline: January 15 (postmark) for awards to
begin on or after June 1
For more information see the previous section
'Information for Applying to the Smithsonian Institution Fellowship
Smithsonian Marine Station at Fort Pierce, Florida
Fellowship: The Smithsonian Marine
Station is located in Fort Pierce on
the east coast of central Florida. It is situated in a biographical
transitional zone where there is access to both tropical and temperate biota,
and the Gulf Stream is easily accessible with its abundance of long-distance
larvae and rich plankton. A diverse fauna is found in the variety of habitats
from the mangroves, seagrass beds, and mud flats of the Indian River Lagoon to
the sandy beaches and worm reefs of the oceanic coast and the various substrata
of the offshore continental shelf including conquinoid limestone ledges,
oculinid coral reefs, and shell hash plains.
Research - Marine
scientists of various units within the Smithsonian conduct research that
emphasizes studies of life histories, systematics, and ecology of selected
marine organisms of the Indian River Lagoon and nearby continental shelf.
Ongoing research programs include the systematics, ecology, and functional
morphology of algae; life histories of meiofaunal organisms, sipunculans,
polychaetes, and gastropods; ecology of foraminiferans; systematics,
reproduction, and ecology of several groups of echinoderms and crustacea;
studies of nutrient recycling, and invertebrate parasite-host interactions. A
resident science program concentrates on chemical ecology, assessment of marine
ecosystems, and life histories of marine invertebrates.
Graduate Student - 10 weeks and 12 weeks
Stipend: Predoctoral -
$20,000 plus allowances
Graduate Student - $4,500
Applications are available in October, and the deadline for submission is
February 15th (postmark).
Smithsonian Marine Station at Fort Pierce
Fort Pierce, FL 34949-3140
Tel: 772/465-6630 x100 fax:
Research Grants Program: The Research Grants Program of the Center for
Forest Science (CTFS) of the Smithsonian Tropical Research
Institute is intended to provide opportunities for senior researchers,
post-doctoral fellows, and graduate students to support research associated
with the CTFS network of Forest Dynamics Plots. Anyone working directly in a
Forest Dynamics Plot (FDP), analyzing data from a plot, or generating
complementary data that strengthens FDP research programs is eligible to apply.
Projects can be field-oriented, laboratory-based, or analytical, and
scientifically, basic or applied in nature. Grants range from
$3,000-$15,000, though a small number of post-doctoral grants (up to $40,000)
may be given.
The CTFS Grants Program will make awards for projects three
months to three years in length.
Grant proposals should include a
Research Proposal (not to exceed 1500 words), a list of collaborators,
curriculum vitae, proposed referees, and a detailed budget.
Further information on grants may be found at:
Graduate Student Associations
Graduate Student Association
Graduate Student Association (GSA) is UCF’s graduate organization
committed to enrich graduate students’ personal, educational and professional
experience. GSA also sponsors the Graduate Research Forum (Sponsored by the
College of Graduate Studies), the Research Forum is an opportunity for students
to showcase their research and creative projects and to receive valuable
feedback from faculty judges. Awards for best poster and best oral presentation
in each category will be given and all participants will receive
Biology Graduate Student Association
The UCF Biology Graduate Student Association (BGSA) was established
in 1997 to provide opportunities for UCF biology students to participate in
extracurricular activities in biology.
- Regular seminars by visiting
- UCF faculty and grad student presentation sessions
- Active service organization, participating in both roadside and beach
- Social events (canoeing, nature walks, volunteer
activities, social gatherings)
- Journal Club discussions of scientific
publications in areas studied in the department
sponsors/co-sponsors distinguished researchers and fund prizes for outstanding
presentations to graduate students, undergraduates, and high school students.
Sigma Xi is by invitation. Those who have shown potential as
researchers are invited to join as associate members. Full membership is
conferred upon those who have demonstrated noteworthy achievements in research.
Each year the Society initiates nearly 5,000 new members. Over the course of
the Society's distinguished history, nearly 200 members have won the Nobel
Prize and many more have earned election to the National Academies of Sciences
While many Sigma Xi programs are administered
directly through it chapters, some longstanding programs of the Society
continue to be central to its overall mission. These include American Scientist
magazine, the Grants-in-Aid of Research Program, a number of prestigious annual
prizes and awards and the college of Distinguished Lecturers. The Sigma Xi
Annual Meeting and Student Research Conference has become a dynamic gathering
for hundreds of leading researchers and students, featuring workshops, research
presentations, panel discussions and networking opportunities over several
days. The growing portfolio of Sigma Xi programs also includes newer offerings
that capitalize on the Society's unique strengths and characteristics, such as
the Media Resource Service and the Sigma Xi Postdoc Survey.
Faculty Contact: Dr. Linda J. Walters: Linda.firstname.lastname@example.org.
The College of Graduate
Studies offers a Graduate Travel Award that provides funding for MS students to
deliver a research paper or comparable creative activity at a professional
meeting. Students must be the primary author and presenter.
Graduate Students Travel Funding is available to pay transportation expenses
for graduate students who are delivering a research paper or comparable
creative activity at a professional meeting. Contact the Student Government
Association at 407-823-5648 or www.sga.ucf.edu for more information.
Instructor Training and Development
The Faculty Center for
Teaching and Learning (FCTL) promotes excellence in all levels of teaching at
the University of Central Florida. To that end, they offer several programs for
the professional development of Graduate Teaching Assistants at UCF.
GTA Grader and Assistant Training (mandatory for employment as a GTA)
This training provides information and resources for students who will be
instructors in an online format. The course covers a variety of topics,
including course development, learning theories, lecturing, and academic
freedom. Biology Graduate students should also register for the more advanced
“GTA Associate” training which is done in a seminar format.
Tomorrow's Faculty Program
This certificate program (12-weeks) consists
of group and individualized instruction by Faculty Center staff and experienced
UCF professors. Textbooks and materials are provided.
> Events > GTA Programs or call 407-823-3544.
Pathways to Success
Coordinated by the College of Graduate Studies, the Pathways
to Success program offers free development opportunities for graduate students
including workshops in Academic Integrity, Graduate Grantsmanship, Graduate
Teaching, Personal Development, Professional Development, and Research. For
more information and how to register, please visit www.students.graduate.ucf.edu/pathways/.
Graduate Excellence Awards
Each year, students can submit a
portfolio for nomination of College and University level awards of excellence.
These are intended to showcase student excellence in academic achievement,
teaching, research, leadership, and community service. These awards include the
Award for Excellence by a Graduate Teaching Assistant
For students who provide teaching support and assistance under the direction
of a lead teacher. This award focuses on the extent and quality of the
assistance provided by the student to the lead instructor and the students in
the class. (Not intended for students who are instructor of record)
Award for Excellence in Graduate Student Teaching
For students who
serve as instructors of record and have independent classroom responsibilities.
The focus of this award is on the quality of the student’s teaching and the
academic contributions of those activities.
Award for the Outstanding
To recognize MS students for excellence in the thesis. The focus
of this award is on the quality and contribution of the student's thesis.
Excellence of the thesis may be demonstrated by evidences such as, but not
limited to: publications in refereed journals, awards and recognitions from
professional organizations, and praise from faculty members and other
colleagues in the field.
For more information about these awards, please
see the College of Graduate Studies website: www.graduate.ucf.edu/GradAwards.
Career Services and Experiential
Graduate career development issues are unique and include evaluating
academic and nonacademic career choices, discussing graduate school effect on
career choices, as well as learning, evaluating, and refining networking and
interviewing skills. Whatever your needs, the offices of Career Services and
Experiential Learning offer services and resources to aid in the career
exploration and job search of MS students in every academic discipline.